Archiving Productions

If you'd still like to maintain a production's assets on Moxion in a less active capacity after it's wrapped, we've got solutions for you! There are two ways you can go about keeping work on Moxion at a lower impact to storage costs:

  • Archive by Copying Folders - This is best for small productions that didn't create many top-level folders in Moxion, or that used us for more specific work (HDR, cuts, etc.).
  • Archive by Moving a Production - This one is best for maintaining all the work that was done across an entire creative project (feature, episodic series, etc.) on Moxion.

To start this process you'll want to create or utilize the already existing Archive group within your company. One is made by default when we create a new company on Moxion, but if it was deleted or renamed, you can make a new one as easily as you would a folder:

From there, follow the directions for the method that works best for your needs. 

Copying Folders

Once that group is ready, you'll want to make a new production under it with a name that's the same as the original, or which has a small identifier. 

The next step is to go back to the first production and start copying the folders from it that have the assets you want to keep. Click the action menu on the folder that's getting moved and select the Copy option. That will open up this tool:

From there, click the arrow or Please select a folder text to browse and choose the destination the folder will be copied to. 

After you've made that selection, you'll want to confirm the details of what's getting moved. Specifically, you don't want to keep the teams and participants that are currently on the folder. All of the Company Admins will still be able to access the assets, but everyone else from the production itself will be removed. You also want to make sure to copy all of the batches and assets from the folder. 

Once you click the Copy button, all that's left is to wait for everything to populate from one folder to another. After that, just repeat that copy action for any other folders in the production you want to maintain as an archive. 

The last step is to go in and delete all the old top-level folders and then the production itself, which will both remove the assets and revoke user access. Clicking the action menu for the folder will bring up that option.

Type in the prompted word and then click the Delete to confirm. 

After getting through all the folders, you're set to delete the production itself. Open up the action menu one last time:

Then select Delete and once you confirm, you're all set!

Moving a Production

The best way to keep all of the assets from a production is to move it wholesale into an Archive group. 

To start this process, open up the action menu of the production you're archiving, select Move Production and then choose the group you've got setup for this purpose. You can use the default one we make or setup one that's more specific to your needs.

Click Move to confirm and send the folder to its new location. 

Once that's done, head to the group and select the production to start removing all the old users and other means of accessing assets. Select a folder and open up the Manage Teams panel by clicking the Edit button under the Folder Participants heading in the information panel on the right side of the page. 

From here you can remove all of the teams that have been created and assigned throughout the production. You can also remove individual users who've been added separately from those teams.

You can also delete users from the production tab of the Contacts column, but that may be more work, depending on many users were added while it was active. 

Another useful feature of this panel is the ability to see if any users have been sent playlinks from the folder you've selected. If you click the Playlinks tab under the Participants column, it will list all of the users who've been added as recipients to one or more of those. 

Removing everyone from that column will take them off of any playlinks they've received. You can also go into the folder itself and expire any playlinks that are still active. From the Playlink tool, just click the X, confirm, and the playlink will be deleted. 

Once you've gone through everything in the manage teams panel, you can use our admin reporting tool to confirm that everything has been successfully cleared out.

Note that it can take ~24 hours for the Admin & Usage Reports to update. 

How Storage Works

Moxion utilizes Amazon S3 intelligent tiering to help us adjust how your assets are stored based on how often they're being accessed. With productions that are still active, files are kept at a tier designed for frequent access. If files aren't accessed for 30 consecutive days, they move down to a tier for infrequent access, and after 90 consecutive days go to an archival storage tier. 

Assets are still available to be accessed at any time, and whenever they're needed they'll automatically be moved back up to the tier for frequent access within seconds.