Inbox View

At a glance, this is a crisper version of the Classic Flow Capture Inbox, but under the hood are many quality of life improvements and customization options.

Click below for an overview of the Inbox, or for written instructions, read on!

No matter how you approach it, the Inbox is still where you'll land every time you log in to Flow Capture and is still the quickest way to get in and watch the newest batch of dailies, most recent cut, or latest VFX stringout that's been shared with you.

If you're looking for a more visual-forward navigation experience, you can try out our Poster Inbox by clicking the switcher located just below the Help button in the top right corner of the app.

To learn more about how that works, have look at the article for it.

Productions Column

This is where all of the projects you're a part of are organized. It's split into tabs for Unread messages and All messages. The Inbox for All Productions under the Unread messages heading is the default view and has every message you haven't looked at across every production that you're a part of.

No matter what you've got selected in the Productions Column, you'll always see a rundown of every message from that filter in chronological order, with the newest at the top.


This filter has all of the playlinks you've been sent.

Folder Activity

The messages here are the automatic notifications we send out when one or more new assets get uploaded to Flow Capture and have finished processing.

Live Streams

If someone is broadcasting a stream into a part of Flow Capture that you have access to, you'll be able to quickly access it from here without having to dig through all of your messages or find the folder it's coming from.


Any message that's too important to forget can be flagged for future review and will show up in this filter for easy access.


If you like to keep a tidy Inbox, you can archive any messages that you no longer need to access into this section.


This filter keeps track of any playlinks that you have created and shared with others.

Unread Productions (in the Unread tab)

If you're going through your Unreads, when you reach the end of our default filters you'll find a list of productions with numbers next to them.

This is a list of every production and how many unread messages it has. If you want to focus your work on one project at a time, you can open one up to get a rundown of everything in it that's awaiting your eyes.

When you're done, close it up and move on to the next one!

Add Production (in the All tab)

While it's helpful to be able to see all of the messages from every production at once in the All tab, you may also want to keep your eyes on one or more specific projects. If that's the case, you can use this option to choose from a list of all the ones you have access to and then add them to your Inbox.

Click below for a video walkthrough, or read on for a written instruction guide:

To start, click on the Add Production dropdown menu to bring up a list of the ones you're a part of:

Then click the production you want to have a focus on to add it to the productions column. You can continue to add other productions, and once you're done, the Inbox will list them under the All Inbox:

They will all have the different filters (Share, Folder Activity, etc.) that exist in your main Inbox, but here they are tied solely to the production you've got selected.

If you want to keep things a little tidier, you can also minimize anything else you're not using.

Messages Column

The next column over displays the messages that are associated with whichever production and filter combination you've selected to the left.

These continue to be displayed chronologically, with the newest at the top, but you can also quickly filter by date or unread by clicking the switcher above the Search field.


Speaking of search, this allows you to look through all of the messages for whatever you have selected. The only text that isn't indexed and searchable are the file names themselves, but if you know a message was sent by a specific person, you can easily create a filter by searching for them.

Message Options

Hovering over a message will give you three options:

  • Mark as unread - Toggles the message back to appearing like it's new.
  • Archive message - Takes the messages out of your Inbox (but keeps it in the archive filter).
  • Flag message - Allows you to mark the message as important to save for later.

Message Window

Once you've selected a message, you'll see all the assets it contains, and any custom text if it's a playlink. At the top of every message are the buttons you can use to mark it as unread, flag it or archive it.

From here you can start playing all the assets and, if you've got the permissions, a download all button. If you can download, every asset will also have a vertical ellipsis button that you can click to open up a menu and download the file.