Getting Started with Playlists and Shares

Getting Started: Setting up your Playlist

A Playlist on Flow Capture can contain assets from any folders that you have playback access to.

Playlists can be used Privately to collate and collect assets for personal playback - they only become accessible to other users when we create an associated “Share”, and where you have the appropriate Share Permission for the assets.

To add assets to a Playlist we can click an individual asset’s Menu […] button and choose a destination with the [+] button to add to Playlist.

From this menu we can see the Playlists we have available sorted by Most Recent, with the option to Search if we have a lot of different Playlists available. Selecting “Add to Playlist” will give us a confirmation that the asset was successfully added.

Getting Started: Sharing your Playlist

Clicking the Folder Permissions tab in the context sidebar will show a list of all of the different locations where assets in this playlist are stored - as well as your own individual permission for each of those locations.

These icons will highlight if you have the permission to

• Offline to iOS
• Download the Assets
• Share the Assets

If we have permission to Share in all of the associated locations we can create our first Share with this content!

Creating a Share

Shares are dynamic messages connected to Playlists, and when we change the content of a Playlist it will also reflect in all active Shares.

This means if we need to add, remove or change an asset in the Playlist we won’t need to edit or adjust every Share that has already been sent out - the changes reflect immediately for all recipients of all Shares connected to this Playlsit.

To create a Share, open the Playlist and select “Create Share” from the toolbar.

We’re then presented with the Share creation workflow where we can define the settings for this Share.

Share Options

Share Name: This is the name of the specific Share we’re creating and is similar to the “Subject” field in an email. Since we can create multiple Shares from a single Playlist this should be descriptive of our intention (ie. Screener for Press, Dailies Day 3 Wide Release, Directors Cuts)

Message: This message will be available both in the email our recipients receieve and in the Inbox message. Additionally, this message is available when playing back content, so we can leave review instructions or other notes here.

At any time we can save this Share and come back to it with the Save draft function.

Recipients

This is where we start to define who will receive this Share.

We can search for a User, typing in their name or email address to show matching results from our Production Contacts. Clicking the + button will add them to the list of recipients.

We can also search for a Team by typing in the team name. Clicking on the + button will add all of the users in this team to the recipient list as individuals.

Guest Users

If we’re wanting to Share with a user who is not already in our Production Contacts (and we have the required permission to do so) we can choose the option “Add Guest”.

From here we can enter their name and email address and add them to the list of recipients.

Share Options

Our Share Options allow us to define how our recipients can interact with the Share.

• Allow Downloads
  • Allows the recipients of this specific Share to download watermarked versions of the assets within.
• Allow Comments
  • Allows the recipients of this specific Share to Comment and Annotate the assets.
  • A User will be able to see only their own Comments/Annotations and will NOT see Comments/Annotations left by other users.
  • These Comments/Annotations will then be available attached to the original assets in their original folder locations - visible to members of the production with Folder access.
• Allow Offlining
  • Allows the recipients of this specific Share to save the content within the Flow Capture App for iOS for Offline playback.

We can also schedule when a Share activates (Schedule Send) and define a date/time for the content to expire and become unavailable/unplayable for the recipients of this specific Share.

Share Security

Our Share Security Options allow us to define additional restrictions for the recipients of this Share.

Secure Access Type

These settings define how a user receives the content, as well as how they can access it.

Here we can choose the Share’s secure access type, as well as if they should receive an email notification in addition to their Flow Capture Inbox message.

• Highly Secure/Inbox Only
  • This Share requires a Flow Capture account.
    • Once received, a recipient will need to log into their Flow Capture account and play this content from their Inbox.
• Medium Secure/Link with Access Code
  • This Share does not require a Flow Capture login.
    • Once received, a recipient will click on a link in their Email which will take them to the Flow Capture website.
    • They will then enter in the uniquely generated code to unlock and access this content.
• Least Secure/Link without Access Code
  • This Share does not require a Flow Capture login.
    • Once received, a recipient will click on a link in their Email which will take them to the Flow Capture website.
    • The content will then play.

We can also choose to restrict access to a users’ intital IP address if we want them to access from a particular location and set a Viewing Limit for how many times each asset in the Share can be played until it locks for the recipient.

Watermarking

The Watermarking settings allow us to define a specific watermark for this specific Share. This watermark will override the watermark defined at the Folder level, meaning we can make it more intense (or more relaxed) depending on the audience for this specific Share.

Changing the watermark will only affect this specific Share and will not affect users accessing the content in the Folder directly.

Once we’ve defined our settings and are happy with the results we can choose “Remember Settings” to have these options populate the next time we create a Share - handy for when we are creating multiple Shares in one session.

When creating/modifying a Share we can quickly tell which fields have been adjusted by the Blue icon denoting new/changed fields.

Getting Started: Managing Shares

When viewing a Playlist, we can select “Shares” from the context menu on the right to view all of the different Shares connected to this Playlist.

Clicking the dropdown will show the list of recipients, while clicking the […] menu button will show options to Resend, Edit and Expire this Share.

• Resend
  • This will push the Share out again to the Recipient list
• Edit
  • This will show the Share creation screen and allow us to make adjustments that will reflect on Save.
• Expire
  • This will Expire this Share and make the assets immediately unavailable to the recipients.

Shares applet

We also have a Shares applet (available in the left sidebar) which will give you an overview of all of your Shares (as an individual) or all of the Shares across the Production (as an Administrator).

Here you can jump to specific Shares without needing to go through the Playlists screen.