New Playlist Sharing Experience

Contents

Welcome!

Whilst Playlists have always existed in Flow Capture we're giving them a whole new lease on life through our New Playlist Experience.

In their original form, Playlists were originally created to collate content across multiple locations for live collaboration in Flow Capture Rooms - with playback being limited to those sessions.


Today the New Playlist Experience has been redesigned and rethought - empowering you to curate and collate content across locations for collaboration, playback and distribution.


When accessing a Beta-Enabled Production we've expanded the Folder browser to include an all new Playlists browser. Here we can create, manage and play back our Playlists before creating Shares - a shared expansion of a Playlist that can be sent to various recipients production-wide.


Each Share is a linked expansion to your Playlist, allowing us to manage the core playlist whilst updating all related shares automatically.

Reintroducing: Playlists

A playlist allows you to collate assets from different locations across Flow Capture. This allows for playback of all of these assets for private review, as well as becoming available for distribution in the form of a Shared Playlist.

Feature Current Playlist Experience New Playlist Experience
Collate Assets from different folders

✅

✅
Connect to a Room for collaborative playback/review

✅

✅
Private (Local) Playlist playback

❌

✅
Share a Playlist

❌

✅
Sharing to Team Members

✅

🔜
Sharing to Guests

✅

🔜
Message-Specific Watermarking

✅

🔜
Collaborative Playlists

✅

🔜
Custom Playlist Thumbnail

❌

🔜
Searching/Filtering Shared Playlists

❌

🔜

Creating Playlists

  • Click New Playlist - Enter Playlist Name (Subject) - Enter Playlist Description

  • Once Created, the Playlist appears empty in the Playlists Column All Playlists > My Playlists > Documentation Example
  • To Add Assets: Select Asset(s) - Menu > Add to Playlist - Select Playlist (Success - Assets Added to Playlist)

Viewing my Playlists

  • Switch to the Playlists (Beta) tab

  • Locate Playlist, click to expand
  • Select an asset to start playback
  • If Sequential Play is enabled in the your Player settings, assets in the playlist will play one after another.
  • When viewing a Playlist, we can choose sort options for the order assets play back
    • Custom: My preferred playlist order
    • Created: Upload Date

Sharing a Playlist/Creating a Shared Playlist

A Playlist can now be shared - expanding and improving on our Playlink workflow and allowing for a single-source of management for sharing the Playlist content with different lists of recipients.

  • One Playlist can be shared multiple times, creating multiple shares that can have their own set of security and watermarking options - all tying back to one original Playlist for management.
  • Adding or removing content from the core Playlist will update all Shared Playlists referencing this content.

Feature Current Playlink Experience New Playlist Experience
Share content from a Playlist.

❌

✅
Share content from multiple folder locations.

❌

✅
Replace an Asset All individual shares (playlinks) need to be edited to replace the asset. (Per Playlink management) Editing the core playlist updates all Shares that reference it. (Per Playlist management)
Expiry Date Required Optional

Shared Playlist Creation

Summary

With a Playlist open, select “Create Share” from the toolbar to get started with creating our first Draft.

To get started we only need to confirm 2 initial details

  • A name for our Shared Playlist (eg. Dailies Day 02 - Directors Version)
  • Our intended recipients (eg. George Lucas, Steven Spielberg, Martin Scorsese)

This then creates a Draft, defaulting to the settings that we last used when creating a Share and allowing us to further customize before sending.

Shared Playlists

  • Share Name
    • Create a name for the new Shared Playlist
      • Example: My Playlist is called "Dailies Day 03".
        • I can have multiple Shared Playlists referencing my core playlist.
        • "Dailies Day 03 - Editorial Team"
        • "Dailies Day 03 - All Crew"
  • Search for Individuals
    • This is where we choose who is going to receive our Shared Playlist.
  • [Create]
    • Once we tap Create we'll get a prompt that creating the Share was successful.
    • This Shared Playlist now lives in the SHARE tab as a Draft.

Shared Playlist - Draft

Once created, our Shared Playlist is now ready for Review in Draft state - at this point nothing has been sent/shared.


A Draft inherits the same settings as the last Shared Playlist created.

  • For example, if the last Share I created was "Inbox Only" with "Comments Enabled" these settings would apply for the next Share created.
  • A default expiry date of 2 weeks (14 days) is applied for new drafts - this can be changed at any point before/after Review/Publishing.

Shared Playlist Management

With our newly created Shared Playlist now appearing in the Shares menu in Draft state, we can select it to pull up context-sensitive information in the right sidebar. Here we'll Review the Shared Playlist before sending it to our recipients.

Information Tab

An overview of all shared playlist settings

  • Additional Actions
  • Preview
    • Open a captive preview to see how the Shared Playlist will display for recipients.
  • Save Draft
    • Save any changes made to the Shared Playlist. Playlist is not sent.
  • Send
    • Send the Shared Playlist along with any notifications. Playlist is sent.
  • Can Modify
    • Users who have the permission required to edit/modify this Shared Playlist.
  • Name
    • The Name (subject) of this Shared Playlist. This is per-share, and can be unique per Shared Playlist created.
  • Description
    • Body Text included with the Shared Playlist.
  • Can preview
  • Playlist Status
  • Number of Participants
  • Number of Assets
  • Scheduled Date (Activation)
  • Scheduled Date (Expiry)
  • Playlink Type
    • Inbox Only
    • Medium Secure
    • Least Secure
  • Security
    • IP restriction on/off
    • Downloads allowed/forbidden
    • Commenting enabled/disabled
    • Global per-asset view count

Participants Tab

  • Additional Actions
  • Review Draft takes us back to the Information tab
  • Add Recipients
  • Remove Recipients

  • Assets Tab

  • View which assets are available on this shared Playlist
    • Note: To Edit the asset order we'll need to Edit the core Playlist.

  • Security Tab

    • Mirrors current options, see Playlink Types and Options

      Settings Tab (Pre Existing Settings):

    • Allow Downloads
      • Recipients of this Playlist can download watermarked versions of the assets within.
    • Allow Comments
      • Recipients of this Playlist can publish Public/Private Comments
        • Public Comments are Public to users with Folder Visibility
        • Users can only see their own comments and cannot engage with other recipients.
        • Private Comments are Private to the recipient, allowing them Export options where applicable.
    • Schedule Date (Send)
      • Choose a time for the Shared Playlist to become active.
        • eg. "the Playlist will unlock at 9am Friday"
    • Timezone

    • Start Date

    • Settings Tab (New Settings):

    • Sharelink Expires - An expiry date is no longer mandatory

“Shares”

Available in the left Toolbar for users with Administrator Access.

  • Shares
    • Active Shares
      • Active Shares shows all shares where users still have access to content contained.
    • Draft Shares
      • Draft Shares show all shares that are currently sitting in Draft state and are unsent.
    • Expired Shares
      • Expired Shares shows all shares that have reached their expiry criteria and users no longer have access to content contained.
    • Archived (BETA)
      • Archived Shares allows us to tidy up Expired Shares where we no longer need general visibility.