Playlists and Sharing

Welcome!

Whilst Playlists have always existed in Flow Capture we're giving them a whole new lease on life through our New Playlist Experience.

In their original form, Playlists were originally created to collate content across multiple locations for live collaboration in Flow Capture Rooms - with playback being limited to those sessions.

Today Playlists have been redesigned and rethought - empowering you to curate and collate content across locations for collaboration, playback and distribution.

Reintroducing: Playlists

A playlist allows you to collate assets from different locations across Flow Capture. This allows for playback of those assets for private review, as well as becoming available for distribution in the form of a Share.

Playlists - Creating a Playlist

To get started with Playlists, select some assets within Flow Capture and then navigate to Playlists in the Menu Bar.

• Enter a Playlist Name to make it unique amongst your current (and future) Playlists.
• Enter a Playlist Description for yourself, to remember why you created this Playlist.⠀Once Created, a Playlist will become available in the Playlists Column in Assets.
• All Playlists > My Playlists > My New Playlist

Playlists - Adding Assets and Editing a Playlist

• To Add Assets to a Playlist:
  • Select Asset(s).
  • Head to the Menu bar and choose Add to Playlist.
  • Select an existing Playlist, or create a new one.
  • (Success! - Assets Added to Playlist).

Playlists - Previewing Playlists

Once we have a Playlist created, we can kick off a local viewing session of our playlist by selecting/playing any of the assets to launch the Player, and if Sequential Play is enabled in our Player settings the assets will play one after another.

To preview a Playlist, you'll need to click on the asset thumbnail panel of that Playlist. Clicking on the title card of that Playlist will simply select the Playlist itself.

The screen capture below highlights the asset thumbnail in panel in red, and the title card in blue.

Introducing: Shares.

Playlists can now be shared - expanding and improving on our Playlink workflow and allowing for a single-source management for sharing Playlist content with different lists of recipients.

• One Playlist can be shared multiple times, creating multiple Shares that can have their own set of security and watermarking options - all tying back to one original Playlist for asset management.
• Adding or removing content from the core Playlist will update all Shares referencing this content.

Creating a Share

To create a Share, we can select a Playlist and either

• Choosing "Create Share" from the Menu bar
• Clicking the Menu [...] button on a Playlist and choosing Share

Adjusting Share settings

To get started, our first (and typically only) piece of required information will be to select the Recipients for this Share. A Playlist can be shared multiple times, so we can tailor the settings of this Share to the specific audience who will receive it.

With our Participants selected we can then define various Options and Security settings for the Share, with many of the options we may already be familar with from our Playlink workflow available for selection.

Share Options - General

• Schedule Send
• Schedule Expiry
• Allow Downloads
• Allow Comments
• Allow Offline (Mobile)

Share Options - Security

• Access
  • Security Type (Highly Secure, Medium Secure, Least Secure)
    • Highly Secure/Inbox Only
      • To view this content, the participant must log in to their Flow Capture account and play back from their Inbox.
    • Medium Secure/Link with Access Code
      • To view this content, the participant must enter a pregenerated code after receiving a link to view via. email. Recipients do not need a login/password or account.
    • Least Secure
      • To view this content, the participant must click a link in their email. Recipients do not need a password, passcode or account.
  • Email Notification
    • This allows you to choose if an additional Email Notification is sent.
    • The Share will always be available in a users Flow Capture Inbox.
• IP Restriction
• Viewing Restrictions
• Watermarking
  • Set a Share-specific watermark

Remember Setttings

Next time you create a Share these settings will automatically fill out to streamline creation.

Finalize Share

When we’re happy with how the various settings have been configured we can move into finalizing our Share.

• Close
  • Cancel Creation
• Save Draft
  • Save this Share as a Draft - allowing us to come back later and define additional settings before sharing.
• Send Now
  • Send this Share.

Managing Shares

From Playlists

Whenever we create a new Share from a Playlist it'll appear in the Shares panel in the the righthand contextual menu.

From the Shares panel we can

• Edit/Expire a Share
• Resend the Share to All Participants
• Resend the Share to specific Participants

From Folder Permissions panel we can

• See an overview of the Folders from where we have added content in this Playlist.
• See an overview of the Permissions we have available to us in those Folders (ie. Offline, Download, Share permission)

From Shares

In the left Toolbar we’ll see a Shares section

For Users

• This offers an overview and summary of all of the Shares we have created across Flow Capture.

For Administrators

• This offers an overview and summary of all of the Shares created by all users across Flow Capture productions we administer.

Shares

• Active Shares
  • Active Shares shows all shares where users still have access to content contained.
  • NOTE: Any shares that are in DRAFT mode will be marked with an orange dot next to the Share name.
• Expired Shares
  • Expired Shares shows all shares that have reached their expiry criteria and users no longer have access to content contained.
• Archived
  • Archived Shares allows us to tidy up Expired Shares where we no longer need general visibility in our own Inbox.